🧾 User Manual
Split Expenses — How It Works

Share costs fairly between family members. Log who paid, choose how to split, and Gripar works out who owes whom — month by month, or for a special event like a wedding or trip.

4 ways to splitSettle up in one tapExcel / PDF reports
Monthly split
1
🏠

Open Split Expenses

  1. Go to Family House and click Members & Activity on a house.
  2. Open the Split Expenses tab.
  3. Choose a mode: Monthly Split for day-to-day shared costs, or Special Event or Occasion for one-off events (see step 6).
  4. Pick the month with the ‹ › arrows or the month box.

Four cards summarise the month for you:

TotalAll shared spending this month.
You PaidWhat you paid out of pocket.
Your ShareWhat your portion of the costs adds up to.
Your NetPositive = others owe you. Negative = you owe others.
2
➕

Add a shared expense

Under Expenses, click + Add expense:

Title Requirede.g. Groceries from DMart.
Amount (₹) RequiredTotal bill.
Date RequiredDefaults inside the selected month.
Paid by RequiredWho paid the bill.
CategoryOptional grouping.
DescriptionOptional notes.

Choose how to split

SplitUse it whenExample (₹1,200, 3 people)
EquallyEveryone shares the same₹400 each
Unequal amountsYou know each person's exact part₹600 / ₹400 / ₹200
By percentageShares are agreed percentages50% / 30% / 20%
By sharesUnits such as people per family2 : 1 : 1 → ₹600 / ₹300 / ₹300

Tick the members who take part. Members who have passed away are hidden from the payer and participant lists.

3
📋

Read the expense list

  • List by Date, Entered By, Paid By or Category — each group shows its count and total, and a filter lets you focus on one date, person or category.
  • Each row shows the split badge (e.g. Equal ÷4), who paid, who entered it, the date and your share.
  • Row actions: View, Edit, Duplicate and Delete.
  • The summary panel underneath adds up Last Date By, By Payer, By Category, By Date and Shares.
  • The list refreshes every 30 seconds while it is open.
4
🤝

Settle up & finalize the month

Open Settle up. Gripar nets everything out and shows the fewest payments needed — for example “Ramesh pays Sunita ₹850”.

  1. When someone pays back, mark that settlement as paid.
  2. Added or changed expenses? Settlements update automatically while the month is open; Recalculate forces a refresh.
  3. When everyone agrees, click Finalize Month. Expenses for that month are then locked — you can still view and report on them.
  4. Unpaid balances can be moved on with Copy to Next Month; they appear as an opening balance there.
⚠️ After a month is finalized, expenses can't be added, edited or deleted for it. Finalize only when the month's entries are complete.
5
📈

Reports

Open Reports (or click Report above the list):

Expense ReportFull month or one date; filter by Entered By, Paid By or Participant. Includes a Member Statement (Paid · Share · Net). Export to Excel or PDF.
MonthlyTotal, count, settled vs pending, member statement, categories and a day-by-day trend.
WeeklyA chosen week: per-day totals, top 5 expenses and who paid.
YearlyMonth-by-month totals and settlement status, plus member and category totals.
Events
6
🎉

Special Event or Occasion

Weddings, pujas, trips and festivals often run across months and involve only some members. Keep them separate so they don't mix with monthly sharing.

  1. Switch the mode to Special Event or Occasion and click + New event.
  2. Choose the type — Wedding, Festival, Puja / Ritual, Birthday, Anniversary, Trip / Tour, Party, Funeral / Shraddh, Griha Pravesh or Other — and an optional budget.
  3. Add Event members from the house members.
  4. Inside the event use the tabs Expenses, Payments (advances or contributions), Settle up and Report.
  5. When done, Close event. A closed event is read-only; Re-open it if something was missed.

The events list shows Active, Closed or All events, each with total spend, a budget bar, members and your net. Event reports export to Excel, PDF or Print.

Tracking the household's own income, plans and bills? See the Family Budget guide.

🤝
Need Help?

Our support team is happy to help you share expenses with your family.

📬 Contact Support 📖 All Guides

Frequently Asked Questions

How does Gripar decide who owes whom?
For every expense Gripar compares what each member paid with their share. It nets the balances across the month and suggests the fewest payments needed to settle up.
Which split methods are supported?
Equally, unequal amounts, by percentage and by shares.
What happens when I finalize a month?
The month is locked — its expenses can no longer be added, edited or deleted — but you can still view it and run reports. Unpaid balances can be copied to the next month.
How do I track a wedding or trip separately?
Switch to Special Event or Occasion, create an event, add the members taking part, and record expenses and payments there. It is settled on its own, apart from the monthly split.
General Questions
What is Gripar?
Gripar is a Digital Home & Family platform that helps families build a secure digital family tree, preserve memories and traditions, and stay connected regardless of distance — whether they live in the same house or different countries.
Is Gripar free to use?
Gripar offers a free plan so every family can get started. Sign up to explore the platform and begin building your family tree at no cost.
Is my family data secure on Gripar?
Yes. Gripar uses industry-standard security practices to protect your data. Your family information is private and accessible only to you and the members you invite.
Can family members in different countries use Gripar?
Absolutely. Gripar is designed for families spread across cities and countries. It provides a single trusted platform where everyone can contribute, connect, and share their heritage.
How do I contact Gripar support?
You can reach our support team via the Contact Us page on Gripar. We are happy to help with any questions.